Protecting the privacy and confidentiality of personal information is an important aspect of the way Lake Scugog Lumber conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to Lake Scugog Lumber’s daily operations.
Lake Scugog Lumber strives to protect and respect personal information of its customers, employees, business partners, and so on in accordance with all applicable provincial and federal laws. Each staff member of Lake Scugog Lumber must abide by this organization’s procedures and practices when handling personal information.
Personal information is defined as any identifying information about an individual or group of individuals, including name, date of birth, address, phone number, e-mail address, social insurance/security number, nationality, gender, health history, financial data, credit card numbers, bank account numbers, assets, debts, liabilities, payment records, credit records, loan records, opinions, and personal views.
Business information is defined as Lake Scugog Lumber, business address, business telephone number, name(s) of owner(s), executive officer(s), and director(s), job titles, business registration numbers, and financial status. Business information is treated and handled with the same level of confidentiality, privacy, and respect as personal information.
Consent occurs and is obtained when an individual signs an application or other form containing personal information, thereby authorizing Lake Scugog Lumber to collect, use, and disclose the individual’s personal information for the purposes stated on the form or in the Appropriate Use section of this policy.
Implied consent is granted by the individual when he/she signs the application or form. This allows Lake Scugog Lumber to obtain or verify information from third parties (such as banks, credit bureaus, lenders, or insurance companies) in the process of assessing the eligibility of an individual, customer, client, job applicant, or business partner.
Lake Scugog Lumber collects and uses personal information solely for the purpose of conducting business and developing an understanding of its customers.
Lake Scugog Lumber assumes full accountability for the personal information within its possession and control. This organization has appointed Susan Griffen as custodian of all privacy matters and legal compliance with privacy laws.
Lake Scugog Lumber obtains personal information directly from the individual to which the information belongs. Individuals are entitled to know how Lake Scugog Lumber uses personal information and this organization will limit the use of any personal information collected only to what is needed for those stated purposes. Lake Scugog Lumber will obtain individual consent if personal information is to be used for any other purpose. Lake Scugog Lumber will not use that information without the consent of the individual.
Lake Scugog Lumber will retain personal information only for the duration it is needed for conducting business. Once personal information is no longer required, it will be destroyed in a safe and secure manner. However, certain laws may require that certain personal information be kept for a specified amount of time. Where this is the case, the law will supersede this policy.
Lake Scugog Lumber vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. Lake Scugog Lumber maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.